INTERNATIONAL TEA SYMPOSIUM 2026
19 – 21 May 2026 · Saint-Joseph, La Réunion, France
PRIVACY POLICY
Effective date: April 14, 2026 Last updated: April 17, 2026
1. Introduction
This Privacy Policy describes how Jeremy Tamen, operating as auto-entrepreneur under the trading name ‘International Tea Symposium 2026’, collects, uses, stores, and protects your personal data when you visit internationalteasymposium.org, register for the event, or purchase tickets.
This policy complies with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable French data protection law (Loi Informatique et Libertés).
2. Data Controller
The data controller responsible for processing your personal data is:
| Name | Jeremy Tamen |
| Legal status | Auto-entrepreneur |
| SIRET | 530 756 667 00016 |
| Address | 66 impasse Cassini, Les Micocouliers E3, 83200 Toulon, France |
| Email (data protection) | communication@internationalteasymposium.org |
| Website | https://www.internationalteasymposium.org |
3. Data We Collect and Why
The table below summarises what personal data we collect, why, on what legal basis, and how long we retain it:
| Purpose | Data collected | Legal basis | Retention |
| Ticket purchase & order processing | Name, email, billing address, order details | Contract (Art. 6(1)(b)) | 10 years |
| Payment processing | Card data handled by Stripe — we store none | Contract (Art. 6(1)(b)) | Per Stripe policy |
| Manual order validation | Name, email, registration details | Contract (Art. 6(1)(b)) | Order process only |
| Event accreditation | Name, ticket type, attendance dates | Contract (Art. 6(1)(b)) | 12 months post-event |
| Email communications | Name, email address | Consent (Art. 6(1)(a)) | Until unsubscribed |
| Website analytics (Google Analytics) | Anonymised IP, browsing behaviour | Consent (Art. 6(1)(a)) | 26 months |
| Website security & fraud prevention | IP address, server logs | Legitimate interest (Art. 6(1)(f)) | 12 months |
| Legal & accounting obligations | Invoicing and billing data | Legal obligation (Art. 6(1)(c)) | 10 years |
| Contact & enquiries | Name, email, message content | Legitimate interest (Art. 6(1)(f)) | 3 years |
4. Cookies and Tracking Technologies
We use cookies and similar tracking technologies on this website. Our cookies are managed through Complianz. When you first visit our website, a cookie consent banner is displayed allowing you to accept, reject, or manage cookie preferences.
4.1 Categories of Cookies
- Strictly necessary: Required for website function (cart, session, Stripe payment). No consent required.
- Functional: Enhance your experience. Activated with your consent.
- Statistics: Google Analytics site traffic analysis. Activated with your consent.
- Marketing: YouTube and Instagram embedded content. Activated with your consent.
For a complete list of cookies, please refer to our Cookie Policy at: https://www.internationalteasymposium.org/index.php/cookie-policy-eu/
5. Data Sharing and Third-Party Processors
We do not sell, rent, or trade your personal data. We share data only with the following carefully selected processors, bound by data processing agreements:
| Stripe Payments Europe, Ltd. | Payment processing — PCI-DSS compliant — stripe.com/privacy |
| OVH SAS (France/EU) | Website hosting — servers located in France |
| MailPoet / Automattic | Email newsletter and transactional emails |
| Google LLC (Analytics, Search Console, Fonts) | Site analytics and performance — SCCs apply for transfers outside EU |
| YouTube (Google LLC) | Embedded video content on the website |
| Instagram (Meta Platforms Ireland Ltd.) | Embedded social media content on the website |
| Complianz (iubenda srl) | Cookie consent management platform |
5.1 International Data Transfers
Some providers (Google, Stripe, Meta) may process your data outside the EEA. We ensure appropriate safeguards via the European Commission’s Standard Contractual Clauses (SCCs — Article 46(2)(c) GDPR).
6. Data Retention
We retain your personal data only as long as necessary for the purposes for which it was collected:
- Billing and invoicing data: 10 years (French tax law — Article L123-22 Commercial Code).
- Event accreditation and attendance data: 12 months after the event.
- Email marketing data: Until you withdraw consent or unsubscribe.
- Analytics data: 26 months (Google Analytics default).
- General enquiry data: 3 years from last contact.
- Website security logs: 12 months.
After the applicable retention period, your data will be securely deleted or anonymised.
7. Your Rights Under the GDPR
Under the GDPR, you have the following rights regarding your personal data:
- Right of access (Art. 15): Request a copy of the data we hold about you.
- Right to rectification (Art. 16): Ask us to correct inaccurate or incomplete data.
- Right to erasure (Art. 17): Request deletion of your data, subject to legal retention obligations.
- Right to restriction of processing (Art. 18): Ask us to limit how we use your data.
- Right to data portability (Art. 20): Request your data in a structured, machine-readable format.
- Right to object (Art. 21): Object to processing based on legitimate interests or direct marketing.
- Right to withdraw consent (Art. 7(3)): Withdraw consent at any time without affecting prior processing.
- Right not to be subject to automated decision-making (Art. 22): We do not use automated profiling.
To exercise any of these rights, contact us at: communication@internationalteasymposium.org
We will respond within 1 (one) month of receipt of your request (Art. 12 GDPR).
8. Right to Lodge a Complaint
If you believe your personal data has been processed in violation of applicable law, you have the right to lodge a complaint with the French data protection authority:
| Authority | CNIL — Commission Nationale de l’Informatique et des Libertés |
| Website | https://www.cnil.fr |
| Address | 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07, France |
| Phone | +33 (0)1 53 73 22 22 |
We encourage you to contact us first at communication@internationalteasymposium.org so we may address your concern directly.
9. Photography, Film, and Image Rights
Official photographers and film crews will be present throughout the event. Image capture and use is based on the legitimate interest of the event organiser in documenting and promoting an international public event (Article 6(1)(f) GDPR).
Images may be used in official event reports, promotional materials, press releases, and official social media channels.
Participants who do not wish to be photographed must inform staff at registration and will receive a specific identifier (e.g. a coloured lanyard). Removal requests may be sent to: communication@internationalteasymposium.org
10. Data Security
We implement appropriate technical and organisational measures to protect your personal data, including:
- SSL/TLS encryption for all data transmitted via the website;
- Secure hosting on OVH infrastructure in France;
- PCI-DSS compliant payment processing via Stripe;
- Access controls limiting data access to authorised personnel only;
- Regular security monitoring of the website.
In the event of a personal data breach likely to result in risk to your rights, we will notify the CNIL within 72 hours and inform affected individuals without undue delay (Articles 33 and 34 GDPR).
11. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these websites and encourage you to read their respective privacy policies.
12. Updates to This Privacy Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. When significant changes are made, registered users will be notified by email and a notice will be displayed on the website. The date of the most recent update is shown at the top of this document.
13. Contact
For any question or request relating to this Privacy Policy or your personal data, please contact:
| Data controller | Jeremy Tamen |
| communication@internationalteasymposium.org | |
| Postal address | 66 impasse Cassini, Les Micocouliers E3, 83200 Toulon, France |
| Response time | Within 1 month of receipt of your request |
Last updated: April 17, 2026 · internationalteasymposium.org
